Here is the complete list of signnow features
- Unlimited Users: SignNow is very cost saving in this matter
- Legally Binding eSignatures: Sign documents with secure, court-valid electronic signatures from any device within minutes.
- API for Custom Workflows: Use SignNow’s developer-friendly API to embed eSignatures into your apps or websites.
- Mobile App (Android & iOS): Sign, send, and manage documents on the go with full mobile functionality.
- Bulk Sending: Send the same document to hundreds or thousands of recipients at once, each receiving a unique signing link.
- Kiosk Mode: Use any device as a kiosk to collect multiple signatures in person in a repetitive workflow.
- Document Templates: Save frequently used documents as templates so you can reuse them instantly without rebuilding from scratch.
- Reusable Forms: Turn static PDFs into reusable, fillable forms that you can distribute to hundreds of people.
- Conditional Fields & Smart Data Capture: Show or hide fields based on user responses, ensuring cleaner data and fewer manual checks.
- Team Collaboration Workspaces: Create shared workspaces for teams to collaborate, track documents, and manage workflows in one place.
- Merge Documents: Combine multiple PDFs or files into a single document before sending for signatures.
- In-Person Signing: Collect signatures on the spot using a phone or tablet — perfect for field teams.
- Document Routing & Role-Based Signing Order: Set signing order, assign roles, and automate who signs first, second, or last.
- Automated Reminders: Automatically notify recipients to sign so you don’t waste time chasing signatures manually.
- Advanced Document Editing Tools: Add text, highlight sections, insert fields, and annotate documents without leaving SignNow.
- Audit Trail Tracking: Get a detailed record of every action—opens, views, signatures—to ensure full compliance.
- Link-Based Signing (Easy Invite Link): Share a signing link instead of sending email invites, perfect for quick turnaround use cases.
- Multi-Step Workflows: Automate end-to-end workflows with triggers, routing rules, and multi-stage approvals.
- Document Groups: Package multiple documents together so signers complete them in a structured order.
- Payments Collection: Add a payment field to your form and collect payments during the signing process.
- Two-Factor Authentication (2FA): Protect sensitive documents with an extra layer of identity verification.
- SignNow Integrations: Connect SignNow with Google Workspace, Salesforce, Zapier, MS Teams, HubSpot, and many other apps.
- CRM & Cloud Storage Integrations: Automatically sync signed documents into Dropbox, OneDrive, Google Drive, or your CRM.
- HIPAA Compliance: Handle sensitive healthcare documents securely with HIPAA-ready workflows.
- Advanced Threat Protection: Safeguard your documents with encryption, secure storage, and identity checks.
- Offline Signing (Mobile): Sign documents even when you’re offline; the app syncs automatically once you’re connected.
- Document Versioning: Track versions of a document and ensure signers always receive the latest one.
- Branding Customization: Add your logo, colors, and custom emails to deliver a branded signing experience.
- Cloud-Based Document Storage: Access, store, and organize all your documents securely in the cloud.
- CSV Data Export: Export recipient details, completed forms, and signing activity into CSV for reporting.
- Multi-Language Support: Allow signers to interact with documents in multiple languages for global teams.
- Assign Tasks & Admin Controls: Manage permissions, roles, and access levels within teams to maintain control.
- Secure Document Sharing: Share signed files safely through encrypted download links or secure access.
- Faxing Option: Send & receive faxes directly from SignNow if your workflow requires it.
- Custom Notifications: Configure custom email alerts for signers, approvers, and document owners.
- Time-Stamped Signatures: Every signature includes a precise timestamp to maintain legal validity.
- Template Library Access: Browse pre-made ready-to-use templates for NDAs, contracts, HR forms, and more.
- Drag-and-Drop Form Builder: Create forms easily using drag-and-drop fields like text, date, dropdowns, initials, etc.
- Field Validation Rules: Ensure accurate data capture by forcing required fields or validating formats.
In this guide, I’ll walk you through all major SignNow features, explain how each one helps in real work scenarios, and share my personal take based on testing SignNow for different workflows.
When I first tried SignNow, I wasn’t looking for anything fancy — just something simple, reliable, and fast. But once I started exploring its features, I realized SignNow offers way more than basic eSignatures. It quietly handles automation, teams, workflows, payments, integrations, templates, API, and things most users don’t even know exist.
Let’s get started.
SignNow Features Review
What Makes It Better Than Other eSignature Tools?
Here’s the straightforward truth
SignNow packs all the essential eSignature features you need, minus the unnecessary complexity you get with some competitors.
Most eSignature tools feel either:
• Too expensive
• Too complicated
• Limited unless you upgrade
SignNow takes the opposite route.
In my experience, its features are built around speed, ease-of-use, and saving money, especially if you send documents daily.
And unlike competitors, SignNow doesn’t charge for every new team member you add. That’s a massive advantage.
In case you are still not sure if its best solution for you, then read my review of SignNow
What Are the Best SignNow Features?
Below, I break down each feature in a friendly, real-world way.
#1. Unlimited Users (Huge Cost-Saving Feature)
Most eSignature platforms charge per user — SignNow doesn’t.
All paid plans include unlimited user seats.
Why this matters: If you work with a team — HR, sales, legal, finance — you can add everyone without increasing your bill.
For team workflow, you can multiple members instantly and everybody could send documents without extra charges.
#2. SignNow API (For Developers & SaaS Teams)
If you want to embed eSignature capability inside your app or website, SignNow’s API is both powerful and fairly priced. Also if you’re building custom workflows, SignNow API lets you embed eSignatures into apps, websites, CRMs, and portals.
What it does?
- Embedding signing
- Automated workflows
- Custom branding
- Audit trails
- Secure storage
- Bulk creation of fillable fields
And do you know why developers like it?
- Great documentation
- Fast onboarding
- More affordable than DocuSign API
If you’re building a SaaS product, the SignNow API alone can save you months of development work. You can check more about SignNow API here
#3. Role-Based Signing (Cleaner Workflow Control)
You can assign roles like Signer, Approver, Viewer, Recipient, etc.
Perfect for multi-step approvals:
- HR → Employee
- Manager → Senior Manager → HR
- Vendor → Finance → Legal
#4. Real-Time Document Tracking (Know Who Signed What, When)
SignNow gives you real-time status updates such as:
- Viewed
- Sent
- Completed
- Declined
- Expired
Why I like it; Becuase you don’t have to guess where a document is stuck. You see everything instantly.
#5. Drag-and-Drop Document Editor
Turn any document into a fillable, interactive form using:
- Text fields
- Checkboxes
- Signature
- Date fields
- Initials
- Dropdowns
You can create booking form in under 5 minutes using drag-and-drop fields. No design skills needed.
#6. Custom Branding
With custome branding you make documents look professional and maintains trust.Add your logo, brand colors, and custom redirect URL after signing.
#7. Simplified Automations
You can automate complex workflows like;
• Signing order
• Reminders
• Expiration dates
• Document forwarding
• Password-protected access
Example: St up a 3-level approval flow that ran perfectly without manual chasing.
#8. Legally Binding eSignatures
This is the core feature — and SignNow does it really well. SignNow lets you send, sign, and receive legally binding documents that meet major compliance standards like: ESIGN, UETA, GDPR, SOC 2.
You don’t have to worry about whether your signatures will hold up legally — they will.
I once had to send a contract to a freelancer who lived in another country. Instead of emailing back and forth for days, we wrapped it up in literally 2 minutes using SignNow.
It just works.
#9. Templates (Huge Time Saver)
If you regularly send agreements, NDAs, invoices, or onboarding forms — templates will save your sanity. You can create reusable templates with pre-filled fields so you don’t start from scratch every time.
Use Case: Suppose you have a client onboarding form you use all the time. Turning it into a SignNow template cut prep time from 10 minutes to 30 seconds.
#10. Bulk Signature Invites (Send 100+ Docs in One Click)
Send one document to hundreds or thousands of recipients at the same time — each with unique signer information.
While other tools charge extra for this, SignNow includes it in the Business Premium plan.
#11. Signing Invite Links without login
Instead of sending direct email invites, create a public signing link. It’s friction-free — recipients don’t need to create an account or download anything.
#12. Shared Document Libraries
Teams can store, share, and reuse documents from a shared library. This is perfect for remote teams needing consistent document versions.
#13. Team Management (Roles, Permissions, Access Control)
You can add unlimited team members (huge advantage), assign roles, set permissions, and share templates.
In my opinion, this is one of SignNow’s strongest features — especially since competitors charge per user, and SignNow’s unlimited users is a massive cost saver.
#14. Automated Document Workflows
Now this is where things get fun. SignNow automates:
- Approvals
- Routing
- Reminders
- Document order
- Conditional logic
Means documents go through the right people automatically — no babysitting required. Here is the example of workflow:
- Client signs first
- Payment is collected
- Document goes to manager
- Final copy gets emailed to both parties
The entire process ran automatically.
#15. Integrations
SignNow integrates with tools you already use:
- Google Workspace
- Salesforce
- Dropbox
- Zapier
- MS Teams
- Slack
- HubSpot
- SharePoint
Mean You can automate repetitive document tasks without writing code.
e.g. Suppose you connected SignNow → Google Sheets → Gmail via Zapier.
When a document was signed, it automatically logged the signer info in Sheets and emailed your assistant.
Small automations like this add up.
Isn’t it a cool?
#16. Kiosk Mode (In-Person Signing)
Turn your phone or tablet into a signature kiosk — perfect for in-person visits. It is best for
- Clinics
- Car dealerships
- Retail stores
- Events
- Front desks
If you run physical operations, this feature alone can replace paper entirely.
#17. Payment Collection (Sign + Pay in One Flow)
This one surprised me. You can collect payments directly when someone signs a document.
Means, Clients just sign → pay → done.
It removes friction, and in my experience, clients tend to pay faster when the payment is built directly into the signing process.
#18. Advanced Document Fields
SignNow gives you a range of smart fields like:
- Dropdowns
- Calculated fields
- Conditional logic
- Radio buttons
- Checkboxes
- Attachment uploads
You can turn simple PDFs into interactive, fillable forms.
I once created a multi-step onboarding document that changed fields based on user selections.
It felt like building a tiny app — without writing a single line of code.
#19. Security, Compliance & Audit Trails
SignNow takes security seriously with:
- SOC 2 Type II
- ESIGN & UETA compliance
- 256-bit encryption
- Audit trails
- Advanced authentication
SignNow meets top industry standards like HIPAA, SOC 2 Type II, PCI DSS, CCPA, 21 CFR Part 11, GDPR.
You can confidently handle legal, financial, and healthcare documents without worrying about security gaps.
#20. Increased Team Productivity Features
Inside workspaces, you can:
- Assign admins
- Manage multiple teams
- Share templates
- Track performance
- Collaborate on documents
It turns SignNow into a mini document operations hub.
#21. Mobile Apps (iOS + Android)
Sign documents on the go, even offline. Let anyone sign documents from their phone or tablet. Practical example would be, if a client signed an urgent contract while boarding a flight — then no delays, no laptop needed.
SignNow Mobile app is really life saver.
#22. Cloud Storage & Document Management
You can organize documents in folders, search easily, and store everything securely. This is an underrated feature for teams drowning in paperwork.
#23 Training Resources & 24/7 Support
All paid plans include:
- 24/7 chat support
- Detailed guides
- Training videos
- Product documentation
Great if you’re onboarding a team or setting up advanced workflows.
FAQs About SignNow Features
Is SignNow good for small businesses?
Yes — unlimited users and affordable pricing make it one of the best budget-friendly eSignature tools.
Does SignNow integrate with Google and Microsoft tools?
Absolutely. Signnow not only integrates with Google & Microsoft tools but more than that.
Is SignNow secure?
Yes, SignNow is storngly secure. It provides security like — HIPAA, SOC 2, GDPR, PCI DSS compliant.
Can I automate signature workflows?
Yes — you can set signing orders, send reminders, and add automated routing.
Do recipients need an account to sign?
No — anyone can sign using a link, no registration needed.
What are the main features of SignNow?
The major features include eSignatures, templates, workflows, team management, bulk send, kiosk mode, payment collection, and API integrations.
Is SignNow good for small businesses?
Yes. It’s one of the most cost-effective tools with unlimited users and simple workflows.
Does SignNow integrate with CRM and productivity tools?
Yes — including Salesforce, HubSpot, Microsoft apps, and Google platforms.
Can SignNow replace DocuSign?
In most cases, yes. SignNow offers more features for a lower price, especially if you need automation and unlimited users.
Is SignNow secure?
Absolutely. It complies with SOC 2, ESIGN, UETA, and GDPR.
Final Thoughts: Are SignNow Features Worth It?
In my opinion — yes.
After using SignNow across multiple workflows, the biggest benefit is simplicity.
You don’t need training, complex setup, or expensive add-ons.
You upload → assign fields → send → done.
If you want an affordable, beginner-friendly, and genuinely capable eSignature solution, SignNow’s features make it a strong pick.
And last but not least, beacuase SignNow offers free plan, why not give it a shot?
