Summer is just around the corner, which means it’s time for HOA boards to start planning ahead. This HOA summer preparation checklist covers everything your community needs to stay safe, efficient, and enjoyable all season long.
HOA Summer Preparation: 11 Things to Do
From maintenance works to managing financials and documents, here are 11 things that you need to include in your to-do list for the warmer months.
1. Schedule Seasonal Inspections and Repairs
When winter winds down, it’s time to roll out a comprehensive inspection of your community’s shared infrastructure. The cold months are tough on both buildings and outdoor features, and small issues can quickly become big expenses if left unchecked.
Typical areas to inspect include:
- Roofs, gutters, and downspouts
- Decks, balconies, and patios
- Fencing, walkways, and driveways
- Exterior paint, siding, and structural surfaces
- Chimneys and fireplaces
- Irrigation and sprinkler systems
- Shared garages, basements, and parking lots
- Security lighting and surveillance systems
Consider partnering with professional contractors or an HOA management company if your board lacks the time or expertise to handle this process. Having licensed professionals assess your property can save the community money in the long run.
2. Refresh Landscaping Plans
Winter tends to leave greenery dull and dormant, so spring and summer are the best times to refresh your landscaping. Not only does this enhance curb appeal, but it also improves residents’ enjoyment of shared spaces.
Tasks to prioritise:
- Mowing and fertilising grass
- Pruning shrubs and trees
- Refreshing mulch and ground cover
- Repairing or replacing damaged plants
- Checking irrigation systems for clogs or leaks
Regular maintenance throughout the warm months will keep the property vibrant. If your HOA works with a landscaping vendor, confirm their availability and expectations early to avoid scheduling conflicts.
3. Reopen and Restore Shared Amenities
Outdoor amenities often sit unused during winter, and that downtime can lead to wear, rust, or grime. As part of your HOA summer preparation, it’s time to dust everything off and bring it back to life.
Inspect, clean, and prepare the following:
- Picnic areas and BBQ pits
- Playgrounds and sandboxes
- Outdoor fitness zones
- Sports courts
- Walking paths and benches
Restocking supplies like trash liners, sanitising wipes, or charcoal bins is another simple way to improve community satisfaction.
4. Plan Ahead for Pool Season
Pools are a major draw for many communities, but they also come with serious responsibilities. Whether your pool is open year-round or seasonal, extra effort is needed to ensure everything’s ready before temperatures rise.
Your pool readiness checklist should include:
- Water quality testing and treatment
- Inspecting and repairing tile, ladders, and fences
- Cleaning filters and pump systems
- Hiring and training lifeguards (if needed)
- Verifying safety signs and first aid availability
- Establishing or revisiting pool rules and guest limits
In some areas, public health departments require permits or inspections before pool opening, so be sure to check your local regulations early.
5. Audit Financials and Review the Budget
Warmer weather often brings bigger expenses. From landscaping contracts to HVAC repairs, your association’s budget can take a hit if not properly planned.
Key actions to take:
- Revisit this year’s operating budget
- Forecast high-cost seasonal needs
- Assess reserve funding and capital improvement plans
- Catch up on late dues collections
- Consider an audit if it’s been a while
6. Test HVAC Systems
As temperatures climb, the last thing residents want is a broken air conditioning unit in a shared facility. For communities with common buildings or systems, proactive HVAC maintenance is a must.
Service should include:
- Cleaning vents and ducts
- Replacing air filters
- Checking refrigerant levels
- Testing thermostat settings
- Inspecting for leaks or worn components
For communities where individual homes manage their own HVAC systems, board members can still share seasonal reminders or contractor recommendations with residents.
7. Distribute Seasonal Notices
Warmer months often mean more activity and more communication. From reminders about pet policies and noise restrictions to announcements for community events and facility hours, staying in touch is crucial.
Make sure your summer notices include:
- Pool hours and rules
- Event calendars (BBQs, socials, board meetings)
- Landscaping schedules
- Holiday closures or service interruptions
- Policy changes or rule reminders
Digital platforms like community apps, HOA websites, or email newsletters are ideal, but don’t overlook traditional bulletin boards or printed flyers if they reach more of your audience.
8. Plan Community Events
The longer days and pleasant weather offer the perfect opportunity to bring residents together. Hosting events strengthens community ties and reinforces the value of HOA living at the same time.
Try ideas like:
- Ice cream socials or food truck Fridays
- Outdoor movie nights
- Pet parades or dog park meetups
- Volunteer days for park cleanups or garden planting
- Seasonal contests (e.g., best-decorated patio)
Keep events simple and low-budget, especially if your HOA is mindful of spending. Even a casual gathering can boost morale.
9. Review Vendor Contracts
Before your busiest season begins, take a moment to check in with your service providers. From landscapers to pest control companies, ensure your vendors are ready and under contract.
Questions to ask:
- Are the terms of service still appropriate for your needs?
- Has pricing changed since the last renewal?
- Are there recurring issues that should be addressed?
- Do you need to open bids for any new services?
Now is also a smart time to evaluate performance and collect feedback from residents regarding vendor satisfaction.
10. Update Emergency Preparedness
Summer can bring unexpected challenges, such as wildfires, heat waves, or storm-related power outages, depending on your region. Every HOA should take time to review its emergency action plans and communication systems.
Steps to include:
- Reviewing evacuation procedures
- Stocking and checking emergency kits in shared spaces
- Confirming emergency contact lists
- Reaching out to local authorities for updated protocols
Clear planning helps reduce panic when situations arise, and residents will appreciate knowing the board has their safety in mind.
11. Refresh Rules and Regulations
Warmer months may prompt behaviors that test the community’s guidelines, such as noise complaints, parking violations, or pet disputes. So, it might be a good time to revisit rules, ensure consistency, and share reminders proactively.
Helpful practices:
- Conduct an annual review of governing documents
- Clarify any vague or outdated rules
- Distribute a “summer-friendly” FAQ sheet
- Encourage respectful enforcement and feedback from residents
When everyone’s on the same page, it’s easier to keep the community peaceful and pleasant.
Keep Your HOA One Step Ahead
By getting a jumpstart on seasonal prep, your HOA can avoid summer surprises and enjoy smooth sailing through the sunny months. Follow this HOA summer preparation checklist to make things easier. A little effort now leads to a happier, more engaged community all season long.
Related Articles:
- Preparing your HOA Pool for Summer: A Practical Guide For Board Members
- 9 Memorial Day Activities In Your HOA To Honor Fallen Heroes
- HOA Summer Safety: Protecting Homeowners, Kids, Pets, and Employees
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